Posts Tagged ‘Invoicing’

Scheduled billing for clients

Thursday, July 19th, 2012

For small to medium sized companies the procedures behind the way they conduct business is more intimate due to the fact that they are dealing with smaller clients. The first thought that should come to mind is to reduce the sticker shock they receive if you send them monthly invoices. You should help manage their expectations and avoid invoicing a client immediately.  What happens to the client in this situation is that they could become frightened and uncomfortable due to the fact that an entire project can be mounted on top of them all at once.  Under certain circumstances the vendor can find themselves in heated discussions where they must justify the work they’ve provided in order to rationalize the costs associated with the project.

The best technique to practice in order to avoid any problems when dealing with clients would be to have a set schedule/plan that would allow for sufficient time between invoices. A client is more likely to look at the costs rather than what services a company has provided for them at first glance. A company must develop a rhythm for invoicing that would allow the clients enough clients to take in the full picture of the services provided and the costs that follow them.

Depending on the size of your invoices and the ability for your clients to handle them within their budget, you’ll want to find the perfect “sweet spot” for choosing your frequency.  In most cases this will fall between two and four weeks but just determine what feels right for you and tweak it until you find the right balance.

Attention to Detail

Friday, October 29th, 2010


In business the difference between someone reaping the benefits of success and someone who is inefficient, is their practice in habits. The most essential individuals towards a company are those who practice being organized, timely, responsible and capable of being relied upon. A worker is a direct representation of a company so when dealing with other respectable businesses it’s important that they uphold their policies and practices. Although it is inevitable that mistakes will always be made it’s important to take the time in order to ensure that quality efforts have been put forth. A commonly occurring scenario is that the client receives a hastily created invoice that gives ambiguous details as to the measures that have been taken. Realistically everyone in any business venue will desire to know every detail of each action performed towards their services, either to justify the work they are being provided or to ensure that their requirements have been met. That is why invoices must be carefully thought out and peppered with an exceptional amount of detail to properly inform the consumer. Legally an invoice brings all information out into out into the open in order to ensure that both parties have held up each side of the proposed agreement. Today we find ourselves in an economy that is currently experiencing hardships where detail when dealing with clients and consumers has never been so highly sought after.

Subtle Differences

Monday, October 18th, 2010

Few people today understand the discrepancies between an invoice and bill due to their many similarities when being viewed from the service. In the English language many words are synonymous for one another but yet hold two different meanings behind them. An invoice is described as a commercial document issued by a seller to the buyer, indicating the products, quantities, and agreed prices for products or services the seller has provided the buyer. They also indicate to the buyer that they must pay the seller, according to the payments terms and conditions. What an invoice does not do however, is give the buyer the balance of previous works that may not have been paid yet and represent only what has currently occurred. Bills are a combination of invoices and statements which contain all the information that a buyer would see on an invoice. A bill goes further in depth to show the buyer both the balance of what services have previously been provided in addition to the most recently completed tasks. Simply put a bill gives the buyer a more complete picture of everything that has taken place up to that point in time where the buyer receives it. The previous costs, invoices, and payments are all incorporated into the structure of a bill to provide the buyer with a broader view of what their remaining balances are.