Posts Tagged ‘tasks’

How Efficient Is Multitasking?

Wednesday, July 29th, 2009

multitaskingIn the corporate world, “multitasking” has become ordinary. One is expected to handle several tasks simultaneously, completing them all with some degree of accuracy. The problem is, sometimes it simply doesn’t work to do so many things at one time unless it doesn’t matter if none of them gets done very well. Multitasking definitely is not for everyone.

So, what if you happen to be one of those who just can’t juggle eight duties all at once without dropping at least one of the balls you are trying to keep in the air? Perhaps you are easily distracted or cannot focus on more than one thing at once. That just means that you have to manage your tasks well within your own parameters, knowing what you need in order to work efficiently and then creating the work environment that helps you succeed. For example, make to do lists for yourself, prioritizing critical tasks and leaving less important duties at the bottom. Set goals for completing a certain number of those tasks by a certain time, and reward yourself for doing so. Keep distractions to a minimum and let everyone know that you are not to be interrupted until you have completed whatever project you are currently working on. Essentially, keep your boundaries in place so you can focus on what you need to do, then dive in.

Multitasking may not be for you, but you can still be successful even when you do one thing at a time.

Where Are You Wasting Your Time?

Tuesday, July 28th, 2009

wasting timeAs a business owner, it is important to keep track of how your time is spent. Your days could be filled with endless activity and countless tasks, but are these activities helping your business grow or are they just wasting your time?

At the beginning of each day, sit down and actually write out a list of the day’s tasks in order of importance. Delegate anything that could be done by someone else, leaving you free to pursue those duties that can only be done effectively by yourself personally. Now that you have a list of things you have to do for that day, make sure you haven’t overloaded yourself unrealistically and then start taking care of one item at a time until you have the entire list crossed off. Stay focused on the task you are currently giving attention to and do not become distracted by other things unless they are of critical importance.

Of course, there are going to be times when you should change up what you’re doing and handle a pressing matter first. When that happens, just make sure that you return to your list and resume where you left off before the interruption occurred. Keep distractions to a minimum and remind yourself often of the importance of each task in the grand scheme of how it fits into your business being successful. Pep yourself up with positive self-talk, remember to eat regularly, and make the most of your valuable time.

Manage Your Time More Efficiently

Thursday, July 23rd, 2009

manage timeWe live in a busy age. There are so many things to do! The challenge lies in determining which tasks are the most critical, which can wait a little while, and which don’t actually need to be done at all.

When starting your day, it’s a good idea to look at all the tasks that need to be done and organize them according to priority. Very important tasks should obviously be at the top of your to do list, making sure that you don’t overload your day with so many critical tasks that you can’t complete them all. Next, consider the myriad of other tasks that are not quite so critical but that you still want to take care of before day’s end. Group similar tasks together if you can, such as setting aside a time to make several phone calls all at once rather than interspersing calls at intervals throughout the day. Consolidate errands to avoid unnecessary travel time, and then decide which tasks can be relegated to the bottom of your list.

Armed with such a blueprint, your day becomes much organized and your duties are much more manageable. Be sure to take time in between to eat regular meals, drink plenty of water, and notice the world around you in order to avoid stress caused by too much rushing and pressure. Whatever you do not accomplish today can be placed at the top of your list tomorrow when you start this whole process over again.